GDPR Compliance Checklist: Is Your Website Prepared?
With the new General Data Protection Regulation (GDPR) around the corner, every organization with clients in European Union is accountable for the way in which personal data is handled or processed. Owing to this, all businesses are now focused on meeting the requirements of this new regulation act. These days, it has become just impossible to detect how a security breach might occur. This data protection act works far beyond securing your business against the misuse of personal data. The regulation is applied to any kind of personal data that could identify an EU citizen. This also includes user names and IP addresses.GDPR compliance is effective not only for EU citizens but also for the US firms that sell to European citizens.
Quick steps for successful GDPR compliance
Look for all the client data in every possible system it could be saved. In addition to CRM database, data could be found in marketing client service and invoice systems. The most productive way to manage distributed data is to connect it to central integrated repository. An ERP system does wonders. These days, ERP systems are open and connected via other apps and data sources.
Businesses must outline all the activities like having the name and contact details of data processes. An important feature of General Data Protection Regulation is the way a data is shared within organizations. This is one of the most important areas that need to be under scrutiny. Organizations must pay attention to the way data is stored.
An organization-wide data audit is required to identify every location where private data is either located, processed or transferred. For doing the same, IT firms must be able to classify personal information effectively. After this, the management of access privileges is applied. It is required to erase unnecessary data. This must include all the data systems under control of businesses like emails, databases, SharePoint or other collaboration systems.
Start encrypting your data. Encryption is a standard data protection measure within GDPR framework. The act of encrypting data augments the level of data protection.
If your organization saves personal data in permanent storage, you will be required to perform a data protection impact assessment (DPIA) for ever single project that involves the use of personal data. DPIA can be defined as an audit of an organization’s own processes that evaluates how these processes affect the privacy of individuals whose data it stores or collects. DPIA evaluates the risks and its effects.
Additionally, if you’re using WordPress, make sure to install a WordPress cookie consent plugin.
So, this is a quick checklist to GDPR compliance. In addition to it, there are some other GDPR compliance requirements. Some of the well-known ones are:
Rights to data subjects
Data subjects are offered the right to ask to the companies about the information. In addition, they also have the right to ask for correction, lodging a complaint or even deletion or transfer of their personal data.
Controllers should take care to ensure that the personal data is protected and requirements are met properly. Controller should also have obligation to ensure privacy of personal data, whether it is transferred within the same company, outside the company or to a third party.
Under GDPR regulation, businesses need to appoint a Data Protection Officer. This is mandatory for firms that process large category of data.
There is no “one size fits all” approach to preparing for GDPR. Instead, businesses need to assess what exactly needs to be achieved to comply and who is the data controller. Using the checklist given above, businesses will be able to minimize the risk of breaches by upholding the security of personal data.
Security needs to be at the front of every new idea and application for businesses moving forward. From the coming years, companies will no longer have to hide any kind of breaches. Those businesses that fail to show the right actions in place will face fine and undoubtedly a hit to their reputation. All it requires is a year’s time for regulators to acquire the real picture of how businesses are taking the security of their data along with the number of breaches really taking place.
There are many GDPR solution providers that make your business GDPR ready, no matter what type of data you hold. They list all your breachable assets at a single place to monitor and secure them. By using effective data management controls, they easily identify and delete data that is no longer required. Other than this, they offer quick backup, rapid recovery, secure storage via a hybrid cloud architecture.
Tom Hardy has hands-on experience as a consultant. He currently works at Sparx IT Solutions: Web and Mobile App Development firm and offers exceptional website auditing services to prepare a business. Also, he writes informative blogs to let users know how much it is important to comply with GDPR for website and mobile applications to get better data security.