Newsletters: Export Subscribers

At some stage during your usage of the WordPress Newsletter plugin, you might need to export your current subscribers of either all lists or a specific mailing list for backup purposes or for alternate use.

Our newsletter plugin allows you to export subscribers to a CSV spreadsheet which you can immediately download and an additional (optional) feature which allows you to email the CSV document to a specific email address as an attachment.

Export

In order to export your subscribers, navigate to the Newsletters > Subscribers > Import/Export section of your WordPress dashboard. Click on the Export tab to open the export settings.

1. Mailing List

You need to select the specific mailing list of which you’d like to export the subscribers from. There is also an option entitled “All Mailing Lists” which will export all the subscribers from all the available mailing lists.

2. Export Status

This is only visible depending on your selection for the mailing list. Check one of the boxes depending on which subscribers you wish to export.

3. Export Purpose

This has 2 options. One is the option for the “Newsletter Plugin” the other is for “3rd Party Software”. For “Newsletter Plugin” it will export certain things like custom fields with checkboxes/radio buttons with the appropriate serialized arrays to import easily into this Newsletter plugin again. For “3rd party software” everything is exported as strings. Arrays like checkbox custom fields are exported as comma separated values for example.

4. Delimiter

The delimiter is the character that will be used to separate the fields in your CSV file. The default is comma “,”

Note: Do not use “;” as delimiter because it is being used as the mailing list delimiter. If you use it, it will ruin the import process.

5. Save to Server

Save exported file to server (accessible via Manage Exports tab) or download directly to your computer. Set to “Yes” to save the exported file to your server (accessible via Manage Exports tab). If “Yes” is ticked, then Show Progress must be set to Yes. Set to “No” to download the exported file to your computer without saving it in the Manage Exports tab.

6. Show Progress

Setting this to “Yes” will display a visual Ajax progress bar while exporting subscribers. This can be seen below, once the export is complete the CVS file will be available for you to download.. Setting this to “No” will not use Ajax, but instead process all the records at once, this may cause your web page to be unresponsive for a while it processes the request, once the screen refreshes the CSV will be available for download.

6. Export Subscribers Button

Once you are satisfied with all of the above click this button to export your selected subscribers.

Manage Exports

After exporting subscribers and selecting “Yes” under Save to Server in the Export tab, the CSV files get saved in your server. We added a handy way to manage exports in the Manage Exports tab. You can view, (re)download, and delete each export without having to use FTP. You will also see some data, such as the file name, size, and the date and time created.

Clicking Delete All gives you a quick way to delete all exported files. You can also achieve the same result in Configuration by clicking the “Delete Exported Subscribers Files” link found on the Configuration Settings box.