Newsletters: Groups

Newsletters > Groups

Groups

The Newsletters > Groups section allows you group multiple mailing lists into a group. Newsletter Groups categorize your mailing lists. This lets you quickly select that group in order to send a newsletter to all the mailing lists in that group, rather than selecting each mailing list individually each time you create a newsletter. This becomes more helpful the more mailing lists you have.

You can use it, for example, when offering a multilingual site. This way you can have multiple lists per language and categorize them all together into groups defined as each language. Groups can be used to organize mailing lists of any kind, not just for languages. Think of Groups as a way to organize mailing lists of a certain kind/topic/sector/category and to quickly send a newsletter to that group. You can also send a newsletter to multiple groups, not just one.

Usage

In order to assign a mailing list to a group, the first step is to create a group. After adding a new group, you can then assign mailing lists to that group.

Manage & add a new group

1. Go to Newsletters > Groups. This is where you can view your groups, the number of lists assigned, and manage (add, edit, delete, and view) groups.
2. Click Add New to create a new group.
3. Enter a title and save.

Assign a mailing list to a group

1. Go to Newsletters > Mailing Lists.
2. Edit a mailing list.
3. Select a group and save.

Assign multiple mailing lists to a group

1. Go to Newsletters > Mailing Lists.
2. Tick the boxes to select multiple lists.
3. Under Bulk Actions, select Set Group. A new dropdown menu (Group) appears.
4. Select the group and click Apply.

View mailing lists in a group & manage a group

1. Go to Newsletters > Groups.
2. Hover over a group and click on View.
3. An overview and statistics of the group will be displayed.
   1. You can edit or delete that group.
   2. You can manage the mailing lists.
   3. You can’t remove the mailing lists in that group in this view page. You can only move them to another group. If you click the delete button when hovering over a mailing list, you’ll be deleting that mailing list. To remove a mailing list from a group, see below.

Move a mailing list to another group

To move a single mailing list to another group, follow the instructions under “Assign a mailing list to a group” and select another group.

Move multiple mailing lists to another group

There are two ways to do so.

Through Newsletters > Groups.
This is the preferred way since you can see which lists are in that group.

1. Go to Newsletters > Groups.
2. Hover over a group and click on View.
3. An overview and statistics of the group will be displayed.
4. Tick the boxes to select multiple lists.
5. Under Bulk Actions, select Set Group. A new dropdown menu (Group) appears.
6. Select the group and click Apply.

Through Newsletters > Mailing Lists.

To move multiple mailing lists to another group, follow the instructions under “Assign multiple mailing lists to a group” and select another group.

Remove one or more mailing lists from a group

1. Go to Newsletters > Mailing Lists.
2. Edit a mailing list.
3. Where the Group dropdown is, select “Select” and save. Do the same for all other mailing lists in a group.
4. Tip: If you want to remove all mailing lists from a group, simply delete that group in Newsletters > Groups. All lists will be unassigned from that group.